NDIS Training Software Pricing: Who Publishes a Price and Who Doesn't

A quality manager with 40 support workers and a board asking for a training budget has one simple question. What is this going to cost. It should take two minutes to answer and it usually takes two weeks, because answering it means booking three demos with three companies who each want to understand your organisation before they will say a number.

This piece does two things. It records what each of the main NDIS training platforms published on its own site on 28 July 2026, so the claim is checkable rather than asserted. And it sets out what to ask when a vendor will not publish, because plenty of them will not and that is not automatically a problem.

How much does NDIS training software cost?

In short: nobody can honestly give you a sector benchmark, because most vendors in this category do not publish a number. The figures that are publicly checkable sit at very different shapes: a per-learner starting rate, per-package annual prices, and full per-seat bands. They are not directly comparable, because what each one includes is different.

The reason "how much does an NDIS LMS cost" has no clean answer online is not that the answer is complicated. It is that most of the answer is not published. Roundups and comparison articles in this niche routinely list six or eight platforms with "contact for pricing" against most rows, which tells a reader nothing they did not already know.

Where numbers do exist publicly, they are structured differently enough that lining them up in a single column would be misleading. A per-learner starting figure, an annual package price and a per-seat band with a full library and a provider portal behind it are three different units of measurement. Anyone who tells you one platform is cheaper than another without holding the inclusions constant is guessing.

What you can do is find out who will show you their working. That is a much better signal than the number itself, and it is available before you talk to anybody.

Which platforms publish a price?

In short: checked on 28 July 2026 against each vendor's own live pages, two publish full or partial figures, one publishes a starting rate, and three publish no dollar figure at all. Pricing pages change, so treat this as a dated snapshot and check them yourself.

Every row below was read on each company's own website on 28 July 2026. The only claim being made is whether a price appears on their public pages, not whether their pricing is fair, and not what any unpublished figure might be.

Two things are worth saying about that table rather than leaving them implied. First, a published starting figure is not the same as a published price, and "from" is doing real work in two of those rows. Second, Cloud Assess publishes a lower starting number than CORA's lowest per-seat band, and that is in the table because leaving it out would make this whole argument dishonest. It is also not a like-for-like comparison: Cloud Assess is an assessment platform built largely around RTO and workplace assessment workflows, and what sits behind the two numbers is not the same product.

For a fuller feature-by-feature read across the same field, the NDIS training platforms comparison covers what each one is actually built for.

Why do so many hide the number?

In short: some of it is legitimate, because deployments genuinely differ and a quote lets a vendor scope properly. Some of it is commercial, because an unpublished price can be tuned to the buyer and cannot be compared by anyone who has not sat through a call. Both motives produce an identical page, which is why the useful question is not "why won't you publish" but "what changes the number".

The honest case for a quote is real. An organisation running five services across three states with a payroll integration and its own content library is not the same job as a 25-worker provider who wants mandatory training assigned and tracked. A vendor who quotes both from the same page will get one of them wrong.

The commercial case is also real, and it is not sinister so much as ordinary. If a price is not published, every buyer starts the conversation with less information than the seller, and the seller can respond to what the buyer looks like they will pay. That is standard enterprise software practice. It is just a different thing from what a small provider is usually told is happening, which is that the price is too complicated to write down.

You cannot tell which one you are dealing with from the outside. What you can do is ask a question that separates them.

What does "contact us for pricing" cost you?

In short: it costs time, comparability and negotiating position. Three demos to get three numbers is most of a working week for someone whose week is already full, and you end up comparing quotes that were each shaped around a different conversation.

The direct cost is hours. To compare three platforms properly you book three demos, sit through three product tours, answer the same questions about your workforce three times, and wait for three follow-up emails. For a quality manager or an operations lead, that is real time taken from work that only they can do.

The subtler cost is that the quotes are not comparable when they arrive. Each one was scoped in a separate conversation, against a slightly different picture of your organisation, with different assumptions about what is included. Putting them side by side is guesswork, and the differences that matter tend to be in what is excluded rather than in the headline figure.

The third cost is position. Going into a renewal or a board paper without knowing what the standard rate looks like leaves you working from whatever the vendor tells you the standard rate looks like.

What should you ask before accepting a quote?

In short: ask what the rate is per worker per year, what happens when you hire, what is excluded, what happens at renewal, and whether the price changes if you ask for it in writing. A vendor who answers all five plainly is being transparent whether or not the number is on their website.

These five questions are worth asking of any vendor, including the ones who do publish. They surface the parts of a training software contract that turn into surprises in year two.

• What is the rate per worker per year? Not the annual total, the unit. It is the only figure that survives a change in headcount and the only one that lets you compare anything.
• What happens when we hire mid-year? Ask whether new starters consume existing headroom or trigger a new charge, and when the change takes effect.
• What is not included? Set-up and onboarding fees, per-course charges on top of the platform fee, extra admin seats, reporting or export modules, integrations, and support beyond a help centre.
• What happens at renewal? Whether it auto-renews, how much notice is required to leave, whether the rate is locked for the term, and what an uplift looks like.
• Can we have the pricing rule in writing? Not just this quote, but how the rate steps as headcount changes. A vendor with a real ladder will send it. A vendor without one will send the quote again.

That last question is the one that does the work. A published price and a clearly explained pricing rule get you to the same place. The absence of both is what should slow you down.

What should a per-seat price include?

In short: in this category the compliance baseline should be in the seat rate, not priced as extras. That means the course library, assigning and tracking training, due dates, automatic chasing, the credential and evidence register, and exportable records. Chasing admin is the minimum a system should do, so a platform that bills the minimum as an upgrade is worth a second look.

Comparing headline figures without holding inclusions constant is how providers end up surprised at renewal. The useful move is to write down the baseline first, then ask each vendor which parts of it sit inside the rate they quoted you.

A reasonable baseline for an NDIS provider looks like this: the full course library, a provider portal to assign training by role, per-course due dates, teams and bulk invite, automatic due, overdue and renewal reminders so chasing completion stops being a person's job, a credential and evidence register with expiry tracking for screening, first aid, licences and tickets, and records you can export and hand to an auditor.

None of that is a differentiator. It is the floor. What separates platforms sits above the floor, and it is worth knowing which side of the line each quoted feature falls on before you agree a number.

What does CORA cost?

In short: every seat band is on the pricing page. Foundations runs from $65 down to $17 per seat per year across the bands, Capability from $115 down to $30, both ex-GST and billed annually. A 30-worker provider is $1,650 a year on Foundations or $3,000 on Capability. Two things are not published: workforces above 1,000 workers, and the Capability + Insights tier.

CORA publishes sixteen seat bands, from up to 15 workers through to up to 1,000, for both organisation plans. Pick a workforce size and the annual total and the per-seat rate both appear. Bands step in 15s to 60 workers and in 30s to 240, then widen, and the per-seat rate steps down the whole way. Individual membership is published too, at $175 for a year, $315 for two years, $446.25 for three years, or $30 a month.

The compliance baseline described above is included at that rate on both plans: the full course library, the provider portal, the Pathway Builder, role and site pathways with per-course due dates, teams and bulk invite, automatic due, overdue and renewal reminders, the credential and evidence register with provider-set warning windows, and the exportable audit records. Those records are named rather than gestured at, which is deliberate. A training register by name, a completion summary with timestamps, a credential register, and completion certificates carrying the worker's name, the course, the date, the knowledge check result and the mapped NDIS Practice Standards, all exportable as PDF or CSV. What an audit outcome looks like depends on a provider's whole quality system, not on any platform's records, so that is a list you can check rather than a promise.

The Capability plan adds the Workforce Capability Report, which shows whether the training landed, worker by worker and team by team, plus provider-supplied content and custom branding.

Two exceptions, stated plainly because a transparency argument with quiet exceptions is not worth much. Workforces above 1,000 workers are sized to the organisation, and the Capability + Insights tier is quoted rather than published. Everything else has a number next to it.

Sources and further reading

Each vendor page below was read on 28 July 2026. Pricing pages change without notice, so check the current page before acting on anything here.

• Wyzed pricing, checked 28 July 2026
• etrainu pricing, checked 28 July 2026
• NGO Training Centre organisation packages, checked 28 July 2026
• Cloud Assess pricing, checked 28 July 2026
• iinduct solutions, checked 28 July 2026
• CORA pricing, every seat band, CORA
• Comparing NDIS training platforms: etrainu, DSC, NGO and where CORA fits, CORA
• How to choose an NDIS training platform: 7 questions to ask, CORA
• NDIS credential tracking: worker screening, first aid and expiry dates, CORA
• Common questions from providers, CORA